Wedding Planning Agreement Generator

What is a Wedding Planning Agreement?

A Wedding Planning Agreement is a contract between a wedding planner and clients (typically the couple getting married) that outlines the terms and conditions for planning and coordinating a wedding event. This agreement establishes expectations regarding services provided, planning timeline, budget management, vendor coordination, day-of responsibilities, payment terms, and cancellation policies.

Key Sections Typically Included:

• Scope of Services and Package Details
• Planning Timeline and Key Milestones
• Consultation Schedule and Availability
• Budget Development and Management
• Vendor Selection and Coordination
• Venue Scouting and Management
• Event Design and Styling Scope
• Day-of Coordination Responsibilities
• Payment Schedule and Terms
• Cancellation and Postponement Policies
• Client Responsibilities and Deadlines
• Emergency Contingency Plans
• Travel and Accommodation Requirements
• Assistant and Staff Provisions
• Confidentiality and Publicity Terms
• Liability and Insurance Coverage

Why Use Our Generator?

Our Wedding Planning Agreement generator helps wedding planners create a comprehensive document that clearly establishes the parameters for planning one of life's most important events. By defining service boundaries, responsibilities, and contingency plans upfront, both the planner and clients can enjoy a collaborative planning process with clear expectations.

Frequently Asked Questions

• Q: How should the scope of services be clearly defined?

  • A: The agreement should specify whether it's full-service planning, partial planning, or day-of coordination, detail every included service with frequency (number of venue visits, consultations, etc.), and list specifically excluded services that would require additional fees. It should outline the planning phases with deliverables for each stage, specify communication methods and response timeframes, and address the planner's role regarding budget tracking, vendor negotiations, and design decisions. The agreement should also clearly state when the planner's responsibilities begin and end on the wedding day, including setup and breakdown hours.

• Q: What should be included regarding vendor management?

  • A: The agreement should clarify whether the planner is recommending vendors or contracting them directly, specify who is responsible for reviewing and signing vendor contracts, and outline the planner's role in vendor negotiations and communications. It should address how vendor payments are handled, establish procedures for managing vendor issues or failures, and specify the planner's responsibility level for vendor performance. The agreement should also outline vendor selection processes, address commission or referral fee disclosures, and establish a timeline for securing different vendor categories.

• Q: How should cancellation and postponement be addressed?

  • A: The agreement should specify notification requirements for cancellation or postponement, detail the refund policy with clear timelines for partial or non-refundable deposits, and address fee implications for rescheduling versus cancellation. It should outline the process for termination by either party (with or without cause), address force majeure provisions covering unexpected events, and specify what planning materials will be provided to clients if planning is terminated early. The agreement should also address the planner's availability for rescheduled dates and any additional fees that might apply for date changes.