Professional Speaker Agreement Generator

What is a Professional Speaker Agreement?

A Professional Speaker Agreement is a contract between a speaker (keynote presenter, trainer, workshop facilitator) and an event organizer that outlines the terms and conditions for speaking engagements, presentations, or training sessions. This agreement establishes expectations regarding presentation content, logistics, compensation, intellectual property rights, recording permissions, cancellation policies, and marketing materials.

Key Sections Typically Included:

• Event Details and Presentation Format
• Topic and Content Description
• Session Duration and Schedule
• Speaker Responsibilities and Deliverables
• Organizer Responsibilities (venue, equipment)
• Compensation and Payment Terms
• Travel and Accommodation Arrangements
• Recording and Distribution Rights
• Intellectual Property Rights
• Marketing and Promotion Guidelines
• Cancellation and Postponement Policies
• Force Majeure Provisions
• Non-Compete Restrictions
• Insurance and Liability
• Confidentiality Requirements
• Technical Requirements and Setup

Why Use Our Generator?

Our Professional Speaker Agreement generator helps speakers and event organizers create a comprehensive document that clearly establishes the parameters for successful presentations and speaking engagements. By defining expectations, responsibilities, and intellectual property rights upfront, both parties can focus on delivering valuable content to the audience with clear understanding of all logistical and legal considerations.

Frequently Asked Questions

• Q: How should recording rights and content ownership be addressed?

  • A: The agreement should clearly specify who owns the rights to record the presentation (audio, video, livestreaming), establish whether and how recordings can be distributed or sold after the event, and outline any revenue sharing for recording sales. It should address ownership of presentation materials (slides, handouts, workbooks), specify whether the organizer can reproduce these materials for attendees, and establish attribution requirements if materials are shared. The agreement should also address the speaker's right to use similar content for other clients, specify any exclusivity periods or geographic restrictions, and outline social media content policies including live tweeting or excerpting by attendees.

• Q: What cancellation and postponement terms should be included?

  • A: The agreement should establish notification periods for cancellation by either party, specify refund policies for deposits or pre-payments under different cancellation scenarios, and outline financial responsibility for incurred expenses if cancellation occurs. It should address rescheduling options and any associated fees, establish force majeure provisions covering circumstances beyond either party's control, and specify whether substitute speakers are permitted if the original speaker cannot attend. The agreement should also outline procedures for event format changes (in-person to virtual), address potential fee adjustments for significant audience size or format changes, and establish what constitutes sufficient notification of changes.

• Q: How should travel, accommodation, and logistics be handled?

  • A: The agreement should clearly specify who is responsible for booking and paying for transportation (flights, ground transportation), detail accommodation requirements and standards (hotel category, nights covered), and establish per diem allowances for meals and incidentals. It should address special requirements for international travel (visas, work permits), specify arrival and departure timing relative to the presentation schedule, and outline technical requirements and testing procedures. The agreement should also establish on-site support provisions, specify the speaker's access to the venue before the presentation, and address any health and safety requirements including current health protocols.