Guest Speaker Agreement Generator

What is a Guest Speaker Agreement?

A Guest Speaker Agreement is a legal contract between an event organizer or host and a presenter who has been invited to speak at an event, conference, seminar, or workshop. The agreement outlines the terms and conditions of the speaking engagement, including presentation details, compensation, travel arrangements, recording permissions, and cancellation policies.

Key Sections Typically Included:

• Event and Presentation Details
• Speaker Obligations and Deliverables
• Compensation and Payment Terms
• Travel and Accommodation Arrangements
• Audio/Video Recording Permissions
• Intellectual Property Rights
• Promotion and Marketing Authorization
• Cancellation and Rescheduling Policies
• Technical Requirements
• Confidentiality Provisions

Why Use Our Generator?

Our Guest Speaker Agreement generator helps you create a comprehensive document that clearly establishes expectations for both the host and the speaker. By defining presentation requirements, compensation terms, and recording rights upfront, both parties can avoid misunderstandings and focus on delivering a successful event.

Frequently Asked Questions

• Q: Who owns the intellectual property in a presentation?
  • A: Typically, the speaker retains ownership of their presentation content, while granting the host a limited license to record and potentially distribute the presentation. The agreement should clearly specify these rights and any limitations.
• Q: What should be included in the cancellation policy?
  • A: The cancellation policy should address circumstances under which either party may cancel, notice periods required, financial implications (such as non-refundable deposits or cancellation fees), and force majeure provisions for circumstances beyond either party's control.
• Q: Should travel expenses be included in the speaker fee or kept separate?
  • A: This is negotiable, but clearly specifying whether the fee is inclusive or exclusive of travel expenses helps avoid confusion. If expenses are separate, the agreement should detail which expenses are covered (flights, hotels, meals, ground transportation) and any limitations or approval requirements.