Art Exhibition Agreement Generator

What is an Art Exhibition Agreement?

An Art Exhibition Agreement is a contract between an artist and a gallery, museum, or exhibition venue that outlines the terms and conditions for displaying and potentially selling artwork. This agreement establishes expectations regarding artwork selection, exhibition duration, installation responsibilities, insurance coverage, sales commission structure, pricing, promotional activities, copyright permissions, and artwork handling for public display of creative works.

Key Sections Typically Included:

• Parties Identification
• Exhibition Description and Title
• Exhibition Dates and Duration
• Artwork Selection Process
• Installation and Deinstallation Responsibilities
• Insurance Coverage and Liability
• Pricing and Sales Procedures
• Commission Structure
• Payment Terms and Schedule
• Copyright and Reproduction Rights
• Publicity and Promotion Obligations
• Opening Reception Details
• Transportation Responsibilities
• Artwork Condition Reporting
• Exhibition Space Specifications
• Cancellation Provisions
• Security Requirements
• Dispute Resolution Process

Why Use Our Generator?

Our Art Exhibition Agreement generator helps artists and exhibition venues create a comprehensive document that clearly establishes the parameters for a successful art exhibition. By defining responsibilities, sales processes, and promotional obligations upfront, both parties can focus on presenting the artwork effectively while protecting their respective interests.

Frequently Asked Questions

• Q: How should sales processes and commissions be structured?

  • A: The agreement should clearly define the commission percentage for the gallery/venue, specify different rates for different sale types if applicable (in-person, online, post-exhibition), and outline payment timing and methods after sales. It should address how pricing is determined (artist input, gallery expertise, or collaborative), establish procedures for price negotiations with collectors, and outline how discounts are approved and allocated. The agreement should also specify whether commissions apply to future sales to exhibition contacts, establish record-keeping requirements for customer information, and outline procedures for handling deposits and payment plans. It should address sales tax collection responsibilities, establish procedures for unsold artwork, and outline commission structures for commissioned work resulting from the exhibition. The agreement should also address whether the artist has veto rights over sales to specific collectors, establish procedures for artwork holds or reserves, and outline policies for edition sales if applicable.

• Q: How should artwork handling, insurance, and liability be addressed?

  • A: The agreement should clearly establish who is responsible for insuring the artwork during different phases (transportation, installation, exhibition), specify the required insurance coverage amounts, and outline procedures for condition reporting upon arrival and departure. It should address liability for damage during handling and display, establish specific handling requirements for delicate or special media, and outline climate control and conservation standards. The agreement should also specify who bears transportation costs and responsibilities, establish packaging requirements and standards, and outline special installation requirements or limitations. It should address security measures for protecting the artwork, establish procedures for emergency situations, and outline who bears the risk during force majeure events. The agreement should also specify any limitations on handling or relocating artwork during the exhibition, establish maintenance responsibilities during the exhibition period, and outline procedures for addressing damage discovered during the exhibition.

• Q: What promotional and copyright provisions should be included?

  • A: The agreement should clearly establish which party is responsible for various promotional materials and costs, specify whether the artist will participate in promotional events or interviews, and outline approval rights for promotional content. It should address copyright permissions for reproducing artwork in catalogs, online platforms, and promotional materials, establish attribution requirements for all reproductions, and outline limitations on cropping or altering images. The agreement should also specify whether the venue may use images for future promotional purposes, establish whether a catalog or publication will be produced and who bears the cost, and outline how many copies the artist receives. It should address social media usage rights and policies, establish whether the artist can independently promote the exhibition, and outline restrictions on photography by visitors. The agreement should also specify press release approval processes, establish artist statement and biography requirements, and outline how artwork provenance is documented and maintained.